Access
Location
Searching/Sorting
Printing
Copyright/Referencing
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Access
Do I have to be a VIN member to access my proceedings?
No.
VIN is the proceedings partner. The proceedings are formatted and hosted by VIN.
You do need to be a registered attendee of the conference.
How do I establish my username/password?
As a conference attendee you will receive an email giving you instructions on how to create your own username and password. If you are a VIN/VSPN member or have a username/password for a previous VIN-hosted proceedings, you may use that same username/password.
I forgot my username.
VIN takes security very seriously. We are able to help you with your username if you email or phone. We cannot provide you with your password by email or phone.
I forgot my password.
If you have forgotten your password, you may use this link to reset it: https://beta.vin.com/PasswordReset.
When does my proceedings access begin?
Proceedings are typically released to conference attendees 1-2 weeks prior to the beginning of the conference.
Proceedings access is typically limited to conference attendees until 3-6 months after the conference (depending on the conference). If you are a VIN Member and were an attendee at a conference but you don't see the proceedings in the VIN Library, you will need to access the proceedings via the direct link provided as part of your conference registration during this period.
When does my proceedings access expire?
Never. All proceedings hosted on VIN are available in perpetuity. Once you have access, you will always have access.
I registered late or on-site for the conference but I can't get into the proceedings.
Proceedings access is set up using registrant lists provided by the conference a week or more before the start of the conference.
If you register late or on-site, you will receive an email with instruction explaining how to set up your access as soon as the conference staff are able to provide a list of on-site registrants to VIN.
On-site registrants can set up access by visiting with VIN staff at a Cyber Cafe (for conferences with a VIN Cyber Cafe) or by contacting VIN directly at 800-700-4636 or proceedings@vin.com.
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Location
Where do I find/access the proceedings online?
The conference provides a link to the proceedings on the conference website.
Also, a proceedings access email, including a link to the proceedings, is sent to conference attendees approximately 1-2 weeks prior to the conference.
Why can't I find the proceedings in the VIN Library?
Proceedings access is typically limited to conference attendees until 3-6 months after the conference (depending on the conference).
If you were an attendee at a conference and you don't see the proceedings in the VIN Library you will need to access the proceedings via the direct link provided as part of your conference registration.
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Searching/Sorting
What's the difference between the Search page (banner tab) and the Search box above Table of Contents?
The search box above the table of contents allows you to start a broad search. If your results from that search are not narrow enough, the search tab (or the refine search button) allows you to refine your search criteria.
Can I search by session title?
Yes, you may put in key words from the session title. If this does not bring up the results you desire, modify your search using the 'Refine Search' button from the search results page.
Can I search by speaker?
Yes. The "Browse by Speaker" link on the left side menu will bring up an alphabetized list of all conference speakers and a link to the proceedings for each speaker.
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Can I sort by category/lecture track?
Yes. The categories in the left side menu will list all proceedings provided for that lecture track.
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Can I sort by day?
Not currently.
Can I sort by session time?
Not currently.
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Printing
Can I print by speaker?
Yes. Browse by speaker and select a name from the list. Check the box in front of any or all sessions you want for that speaker. You can then choose to view, print, or PDF those proceedings.
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Can I print all proceedings for a category/track?
Yes. Check the box in front of any or all lectures in a category, then chose to view, print, or PDF those proceedings.
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Can I print by day?
Not currently.
Can I print by session time?
Not currently.
Can I read the proceedings on my mobile device?
Yes, you may access the proceedings from the conference website and read them anywhere you have an internet connection. All proceedings offer the ability to PDF individual proceedings to save to your mobile device and view at any time. Many conferences now offer a full-conference PDF that may be downloaded as well. Saving proceedings articles as PDF documents allow you to read them on your mobile device when you don't have an internet connection.
How do I download proceedings to my mobile device?
All proceedings offer the ability to PDF individual proceedings to save to your mobile device and view at any time. Many conferences now offer a full-conference PDF that may be downloaded as well.
Saving proceedings articles as PDF documents allow you to read them on your mobile device when you don't have an internet connection.
I have a question about thumb drives, CDs, printed, or other versions of the proceedings.
VIN Cyber Cafe personnel can try to help with these questions but these other formats are not provided by VIN. Conference staff will have the most accurate information. Someone at the conference registration desk should be able to help.
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Copyright/Referencing
Who holds the copyright on conference proceedings?
This depends on each conference but typically the copyright is maintained by the proceedings author. For permission requests, VIN is able to provide contact information to any conference with a VIN-hosted proceedings.
How do I cite a proceedings paper? There's no page number.
An online proceedings may be cited as in the sample below:
Rishniw R. Cardiology Mythbusters: Dispelling Diagnostic Dogma in Veterinary Cardiology. ACVIM Forum Proceedings. New Orleans, LA; 2012.
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