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Policies: Information and Privacy


December 29, 2010
By:
For The VIN News Service


Information and Privacy Policy

Will VIN share your information with others?
What types of Information are there on VIN?
Posting Material on VIN (copyright rules)
Can I share information I find on VIN with others?
Sharing VIN Community Information with non-VIN colleagues
Sharing VIN Community Information with any non-veterinarian or a larger group of veterinarians
Sharing VIN-Hosted Information with non-VIN colleagues
Sharing VIN-Hosted Information with any non-veterinarian or a larger group of veterinarians
Use of images found in the VIN Image Library
How to reference VIN in your medical records


Will VIN share your information with others?

No.

Maintaining the security of the personal information of its members is essential to VIN.

Keeping accurate member information helps us to provide you with better service. Be assured that the information you provide VIN, in your application and within the MyVIN feature, is for administrative and fellow member use only.

You can use MyVIN to provide the VIN Staff with your current contact information and to control what information is available to fellow VIN members.

We take great pride in keeping VIN exclusive to members only. To that end, we ask an additional security question each time you enter the VIN site. By using information that is well known to you, but not commonly shared publicly, we hope that this added step will be uncomplicated, yet provide the security that the VIN Community desires.

VIN does not sell or give out member information to any outside companies or sources without your permission.

In summary, it is very important to VIN and all VIN members that your information is protected. So we ask that all VIN members use common sense and professional discretion when discussing or sharing VIN Community or VIN Hosted information with individuals who are not a part of the VIN Community.

As such, it is a violation of VIN's privacy policies to share your individual login information with ANY INDIVIDUAL.

This policy may change without notice in accordance with VIN Community Governance Policies.


What types of Information are there on VIN?

There are 2 types of Information on VIN (other than personal, confidential member information):

 VIN Community Information is any information generated within VIN or VIN CE courses that involves message board postings, rounds discussions, VIN member submitted forms and collections, or any other content that was generated through interactions on VIN or for VIN by a member of the VIN Community.

 VIN-Hosted Information is any information published on VIN that was generated by others. This may include conference proceedings, full-text articles and works. These items will be identified by being copyrighted to VIN and/or another organization/individual.


Posting Material on VIN (copyright rules)

You may post material on VIN only if you are the copyright owner of such material, you have permission from the copyright owner, the material is in the public domain, or the material falls within the “fair use” doctrine or some statutory exception.

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Can I share information I find on VIN with others?

If appropriate and you take certain precautions -- read on ...

VIN is about you, it is your Community, so using what you learn on VIN in other situations is more than appropriate IF you take the following precautions to protect the VIN Community.

Sharing VIN Community Information with non-VIN colleagues

Sometimes, you might find it helpful in discussions with colleagues, to share VIN Community Information. It is important that these colleagues agree to not reproduce or share the information with others. You may do so without permission from VIN.

However, please do so with discretion and consideration for how you would want others to share information you post on VIN.

Sharing VIN Community Information with any non-veterinarian or a larger group of veterinarians

There are several steps for sharing with non-vets or large veterinary groups (e.g. listserves, conferences).

For message board discussions:

 Post a request in the discussion to enable VIN members to request that they not be quoted or to argue against sharing this discussion outside the VIN Community.

 e-mail Paul@vin.com or call the office (1-800-700-4636) and ask for permission and instructions on how the information should be presented and referenced.

For all other VIN Community Information, please e-mail Paul@vin.com or call the office and ask for permission and instructions on how the information should be presented and referenced. Please see the FAQ on citing digital information for more details. VIN Medical FAQs have additional information about sharing content.


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Sharing VIN-Hosted Information with non-VIN colleagues

Remember, VIN-Hosted Information is copyrighted by the organization that produced it. Use common sense and discretion; generally, it is acceptable to share a paragraph, article, or proceedings chapter; it is not acceptable to print out an entire book or proceedings.

  • Be sure to include all source and copyright information in the reproduced material.
  • You may do so without permission from VIN.

Sharing VIN-Hosted Information with any non-veterinarian or a larger group of veterinarians

If you wish to share VIN-Hosted Information with non-vets or large veterinary groups (e.g. listserves, conferences), e-mail Feedback@vin.com or call the VIN office at 800-700-4636.

If the request is reasonable and appropriate, VIN will make all reasonable efforts to acquire the permissions or direct you to the original source for permission. Remember, copyright for this information belongs to the group or organization that generated it.

Use of images found in the VIN Image Library

If you wish to use images found in the VIN Image Library, e-mail Feedback@vin.com or call the VIN office at 800-700-4636.

If the request is reasonable and appropriate, VIN will make all reasonable efforts to acquire the permissions or direct you to the original source for permission. Remember, copyright for this information belongs to the person or organization that generated it. When using library images for allowed purposes, please credit the photographer. Information on Citing a VIN Image is available here.

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How to reference VIN in your medical records

While VIN Message Board communications are expected to remain confidential, there are times when you need to reference advice or information gained on VIN in your medical record.

Please keep the following points in mind when referencing VIN content or discussions in your medical record:

  1. Do not record any names of VIN consultants or other colleagues.
  2. Do not quote directly from message board threads; please paraphrase.
  3. You may mention that you posted the case to the Message Boards of the Veterinary Information Network, an online community for the veterinary profession, and based upon the feedback you received, you decided on the following plan for diagnosis/treatment/referral/etc.
  4. You may always download and append articles from Veterinary Partner or VetzInsight or send your clients directly to those sites as they are designed for public access.

If you have any questions about whether something you wish to include in the medical record could violate VIN confidentiality policies, please feel free to email feedback@vin.com.

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VIN News Service commentaries are opinion pieces presenting insights, personal experiences and/or perspectives on topical issues by members of the veterinary community. To submit a commentary for consideration, email news@vin.com.



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